Student Organizations


Student organizations at UNA range from academic and honorary to community service and special interest focused. If there isn't an organization that fits your interests or needs, come see us! We would love to talk more with you about how you can get plugged in on campus, in your academic departments, or even create your own student organization.

If your organization elects officers in the spring or if it needs to be updated, your organization's administrative users should have received an email from Presence about transitioning your organization on your Presence portal. The administrative users will need to update all their information (new officers and contacts, updates to social media integration, etc.) so that the most current information will show up on the general user side (all other students).  With SOAR going virtual, it is more critical than ever that your organization’s Student Engagement Online Presence portal is up to date since this will be the primary means for students to learn about your organization and communicate with you in the virtual environment. 

If you are the administrative user, please log in to Presence with your UNA Portal ID and Password and follow the prompts on your organization dashboard to transition or update your organization.

If you have not had elections but need to,  consider hosting elections electronically with the tools inside Presence:
This link provides a video of how to create a ballot in about 15 minutes using the Presence form tool.

If you are having trouble, SLCs can help you and have virtual officer hours!  
Schedule a zoom with them at: https://una.edu/students/slc.html
Email: studentengagement@una.edu

These resources are available for student leaders and will be updated as they become available to help your organization operate from anywhere. 

Start a new student organization!

Students interested in forming a new organization at UNA should first contact the Student Engagement Center to schedule a consultation with a Student Leadership Consultant and obtain a copy of the Recognized Student Organization and Student Activity Handbook.  The handbook is available on the Student Engagement Center website

at www.una.edu/students under the Student Organization Resources tab.  These students may also work with the Student Leadership Consultants (SLCs) to help schedule spaces for interest meetings.  Students forming new organizations may schedule up to three organizational interest meetings on campus once they have been approved by an SLC.  Note that new organizations must enhance the mission and purpose of the institution in one or more of the following ways: 

  • Develop the personal empowerment of those participating
  • Develop the academic/career competency of those involved
  • Develop social/civic responsibility of those involved
  • Continue to improve the effectiveness of the university community

Registering a New Student Organization

  1. Schedule a one-on-one consultation with a Student Leadership Consultant to review the new organization proposal form.  This form must be completed and submitted to the Student Engagement Center.
  2. Provide a roster of at least 3 full-time enrolled students who wish to be members of the proposed organization.  This roster should include first and last name, university e-mail address, contact phone number, and student L-number. 
  3. Obtain agreement of a full-time faculty or staff member to serve as the organization’s advisor
  4. Create a constitution under which the organization will operate. A sample constitution can be found under the Student Organization Resources tab. 
  5. Submit to Student Engagement a hard copy of the organization’s constitution signed by the chartering students. 
  6. Organizations affiliated with an international organization or governing board must submit a letter of recognition from their organization/board.  These letters should be on the international organization’s official letterhead and it should identify a point of contact for the international organization or governing board. 
  7. Once a proposal is approved, the founders must complete the Student Organization Annual Registration Process and create a portal on Student Engagement Online. Once the Student Engagement Center has approved the annual registration form, it is entitled to all the rights and privileges of a Recognized Student Organization (RSO) and must follow the proper steps to maintain good standing with the university.  All new RSOs must wait one semester after approval before the group is eligible t0 request Student Allocation Funding. 

New RSO registration applications will be reviewed twice a year.  Student groups seeking

recognition for the fall semester must have met with a SLC and submitted all registration

Start a New Organization Guide

materials by October 1.  Student groups seeking recognition for the spring semester must have met with a SLC and submitted all registration materials by February 15.  Founding students will be notified once the new organization proposal has been reviewed and have 2

weeks to submit the annual registration form after notification.  Click the image to download the "Starting a New Student Organization" Packet

RSO Good Standing and Annual Registration

Good Standing

Good standing for currently Recognized Student Organizations is defined as the certification that grants the student organization official status as part of UNA’s educational and/or extracurricular program.  RSOs must be in good standing with the university to be eligible to use RSO resources including: the RSO Resource Center,  booking spaces on-campus, setting up promotional tables, team participation in University Events, and applying for Student Allocation Funding*.  To remain in good standing:

  • The organization must maintain at least three active members who are currently enrolled in classes at UNA (except during summer semesters). 
  • The organization must have no outstanding balance beyond 30 days with the university.
  • The organization must have at least one representative attend all mandatory RSO meetings/trainings hosted by Student Engagement. 
  • The organization must have an active advisor at all times. 
  • The organization must have fully completed the annual registration.
  • The Director of Student Engagement may revoke good standing status if an organization is violating university policies, the student handbook, the RSO Handbook, or engages in activities contrary to the Mission of the University or the Student Engagement Center.  

*Please note that there are additional requirements that must be met in order for an organization to qualify for Student Allocation Funding.  Please refer to the current Student Allocation Manual for these requirements.

Annual Registration Policy

All recognized student organizations must register with the Student Engagement Center each year and follow the timeline listed below in order to remain in good-standing on campus and utilize the available resources. 

  1. Update the organization’s Student Engagement Center Online Portal between the first day of class in the fall semester and October 1st.  Any changes in RSO officers or advisors must be made during this time.  This also includes maintaining an up-to-date constitution and roster, both of which must be uploaded into the RSO’s Student Engagement Center Online Portal. 
  2. Schedule an appointment and meet with a Student Leadership Consultant (SLC) between the first day of class in the fall semester and October 1st
  3. All organizations affiliated with an inter/national organization or external governing board must have the inter/national organization or external governing board submit a letter of recognition from the inter/national organization or external governing board when they register.  These letters should be on the inter/national organization’s official letterhead and it should identify a point of contact for the inter/national organization or governing board.  These letters must be dated within the past five years (i.e. the same letter may be used for 5 years).

Organizations that do not meet these requirements by October 1 will lose their good standing status and all resource privileges for the remainder of the fall semester.  These organizations may redeem their good-standing status for the spring semester if they update their RSO online portal and schedule a meeting with a Student Leadership Consultant by February 15.  Any organizations that do not meet these requirements by February 15 will be deactivated and assumed to no longer function as a student organization. 

Fraternities and Sororities

UNA defines a social fraternity/sorority as an organization that exists to promote fraternal relationships and personal development; requirement for membership is subjective and is not limited to a specific field of study, class year, etc; and members are not permitted to hold membership in other identified social fraternities/sororities at the University.

The University of North Alabama requires that all social fraternities/sororities, as defined above, be recognized as such by the Office of Fraternity and Sorority Life and uphold the requirements of fraternity/sorority organizations in order to maintain good standing. Most requirements can be found in the FSL Handbook at www.una.edu/fsl.  These organizations may be exempt from certain good standing requirements when approved by the Office of Fraternity and Sorority Life. 


Unrecognized Student Organizations

Groups that fail to register with the Student Engagement Center or that have lost recognition from the university do not receive advice, support, or oversight from the university.  Any unrecognized group claiming affiliation is operating in violation of university policy.  Involvement with any unrecognized organization can pose a significant risk and students are strongly advised to avoid engagement with these groups as the university is unable to monitor activities.  Individuals who affiliate with unrecognized organizations may be susceptible to participation in activities that violate university policy and should understand that they will be held individually accountable for their actions.

Hazing

Hazing is a violation of the Student Code of Conduct and Alabama State Law.  It is defined in the Student Code of Conduct as an act that endangers the mental or physical health or safety of a student, or that destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization. Participation or cooperation by the person(s) being hazed does not excuse the violation. Failing to intervene to prevent (and/or) failing to discourage (and/or) failing to report those acts may also violate this policy.  Any report of hazing violating the Code of Conduct will be referred to student conduct for investigation.  Any student or group reported to be in violation of State/Federal hazing law should expect to be prosecuted accordingly.