Payroll Office

Code Explanations:

Box 12 – Includes the following codes:

  • C – Cost of group-term life insurance over 50,000 (included in boxes 1, 3 (up to social security wage base), and 5.
  • E – Elective deferrals under a section 403(b) salary reduction agreement.
  • G – Elective deferrals under a section 457(b) salary reduction agreement.
  • DD – Cost of employer-sponsored health coverage. The amount reported with Code DD is not taxable. This amount is for INFORMATIONAL purposes only.

Box 14 – Other.

Exempt Ins – Family insurance premiums paid by employees participating in the University’s Cafeteria Plan, under Section 125 of the Internal Revenue Code of 1954.

Tea Ret – Employee deductions to the Teacher Retirement System.

What you need:

  1. For salary – Check stub dated 12/1/13
    For biweekly – Check stub dated 12/16/13.
  2. 2013 W-2 form.

From check stub:

To determine Federal wages

  1. Take Year-to-Date Total Earnings amount from check stub and add amount in Box 12 Code C from Form W-2.
  2. Then subtract amounts from Box 12 Codes G and E and amounts from Box 14 “Exempt Ins” and “Tea Ret”.

To determine Social security wages

  1. Take Year-to-Date Total Earnings amount from check stub and add Box 12 Code C from Form W-2. Then subtract Box 14 “Exempt Ins” from this amount.

To determine Medicare wages and tips

  1. Take Year-to-Date Total Earnings amount from check stub and add Box 12 Code C from Form W-2. Then subtract Box 14 “Exempt Ins” from this amount.

To determine State wages

  1. Take Year-to-Date Total Earnings amount from check stub and add amount in Box 12 Code C from Form W-2.
  2. Then subtract amounts from Box 12 Codes G and E and amount from Box 14 “Exempt Ins”.

What if I don’t have my last pay stub but I have my W-2?

To determine how much you were actually paid for the year:

Take amount in Box 3 or 5. Subtract amount in Box 12 Code C. Add amount in Box 14 “Exempt Ins”.