Email Digest Process

Here is the basic process that will happen with a complete campus announcement & digest system.

  1. Step 1 – A campus announcement request will be submitted through our online request form and sent into a ‘moderation’ queue.
  2. Step 2 – From the ‘moderation queue', the requester’s name will be checked against a list of authorized students/employees (must have UNA email address) to ensure they have the authority to make the request. The Office of Communications & Marketing will maintain the moderation queue.
    1. If the name isn’t found in the authorized list, or if an event is questionable, an email or phone call will be placed by our office to get more details. If needed, the event request will be run by VP for Advancement. This could delay the posting of the announcement.
  3. Step 3 Once approved, the request will be entered into a database of approved requests which will, in turn, dynamically populate both the online announcement webpage as well as a draft of the email digest.
  4. Step 4 –  Once the 10:00am deadline for submissions has passed, the email draft will be verified and the digest will be sent out at 11:00am on Mondays and Thursdays each week.
  5. Step 5 – This process repeats weekly.