Conducting Online Appointments

**Notes for Online Conferencing:

In order to conduct online appointments using Microsoft Teams Video Conferencing, students must have a speaker, microphone, and webcam to use during the online session. If students do not have access to any of these accessories, then students may use the synchronous, instant-messaging chat function in TutorTrac. However,  students must notify the writing center when scheduling online appointments within TutorTrac so that writing consultants know which platform to use (Teams or TutorTrac).


Directions for Conducting Online Appointments

Using Microsoft Teams:

1) On the day of the online appointment, students should check their UNA Portal email for a URL link to connect to the Microsoft Teams meeting, sent by the writing consultant (tutor). Students will then click on this link to open it and begin the video conference

2)  Students should have their document visible on the computer screen so that they can "share" their document with the writing consultant. 

3)  A writing consultant will log in to Microsoft Teams and the writing consultation will begin. 

***If students have any questions or concerns using Microsoft Teams, they may call 256-765-6015 or email between the hours of 8 a.m. - 4:00 p.m., Monday - Friday. 



Using TutorTrac:  (Watch this video: conduct online appointments through TutorTrac. )

1) Students must log in to TutorTrac ( using their UNA Portal username and password (the same for CANVAS and UNA email).

2) Students will find their appointment in the "Upcoming Appointments" area under the "Main Menu" page, under "Welcome!"  Students will then hover the cursor over the time and day of the appointment (which will turn red) and click on the time and day. Then, a new box will appear. 

3) Once the appointment box appears on the screen, students will click on the blue box, "Open LiveDoc Session."

4) Students will be able to see a new screen titled, "Whiteboard Document Session."

5) To upload a paper to "Whiteboard," students will click on "Begin Editing" at the top of the page and copy and paste the document into the middle whiteboard section of the screen. 

6) Once the paper has been copied into the Whiteboard, then students will need to "Save" the paper by clicking on the "Save" icon in the upper left-hand corner of the toolbar in the Whiteboard above the paper (the icon looks like a floppy disk). 

7) Students will be able to use a chat room to discuss their paper, located in the smaller, white box area at the bottom left-hand corner of the screen.