Student Travel Clery Reporting

In compliance with Clery Act, student travel that is either funded or sponsored by the University, may fall within UNA’s Clery Geography. As such, UNA’s Clery Coordinator is responsible for requesting crime statistics from any such area.  We are requesting that employees that organize school-sponsored student travel, assist UNA with our Clery Compliance by notifying UNA’s Clery Coordinator of all student travel by completing the required Student Travel Report form if the trip meets either of the following situations.

To comply with the Clery Act, all employees responsible for organizing school-sponsored student travel shall make a report to UNA’s Clery Coordinator when either of the following situations arise:

  • During the school-sponsored student travel, students stay in the same hotel for multiple nights during the same trip; OR
  • The school-sponsored student travel is a recurring (i.e. annual) trip and the same accommodations are used each time the trip occurs.

The form must be completed for any situation meeting either of the criteria listed above, so long as the hotel is used by students and the trip is designed to support educational purposes. Trips related to athletics, study abroad, and study away all are subject to these requirements.

To complete the form, the employee responsible for making travel arrangements should have the physical location of the hotel or other lodging and the specific room(s), if any, used by student(s), and the dates of the trip. The employee responsible for arranging the travel must submit the form within fourteen (14) days of returning from the trip. The form can be accessed below and will submit to the Clery Coordinator.

If you are unsure if your situation is required to be reported, please contact the Clery Coordinator, or submit the form just in case.

Hollon McCullar
Manager, Operations & Compliance

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