Inclusion on Campus

inclusion on campus

A preferred name is a name that students plan to go by on campus. Other than cases where legal name is required, this is the name will be used in different instances such as CANVAS and class roster.

UNA allows any student to request a preferred name to reflect in CANVAS and for the class roster. Electing to use a preferred name will not change your legal name.

A request to add a preferred name to be used for CANVAS and class roster should emailed to registrar@una.edu Please include your legal name, new name, and L# when making request in the following format:

Current Legal Name: Firstname Lastname

Requested/Preferred Name:  Newname Lastname

L#

Please note: There are limits to what you may select as a campus name. Character limits and character restrictions apply. At this time, middle names cannot be changed on the roster without a legal name change. 

**ETS should be contacted for a request name change. If there is a legal name change or change to a student’s name in Banner, it will automatically update in Canvas, and ETS will not need to be contacted.  

The legal name or gender of a student cannot be changed unless a certified copy of a court order and a new birth certificate documenting the new name and gender change is provided. The request and documentation should be submitted to the Office of the Registrar, 601 Cramer Way, Room 119.

Any questions may be directed to the Office of the Registrar at 256-765-4316 or via email at, registrar@una.edu.

Q: May I specifiy a preferred middle or last name?

A: Preferred name pertains to your preferred first name, only.

Q: Where will my preferred name be listed?

A: The preferred name is added to the Student Information System but does not change your legal name, the CANVAS online system, and class roster.

Q: Where will my legal name be listed?

A: The legal name will be used for academic records (transcript, diploma, degree/enrollment verification, etc), financial aid records, student employment records, business office, Athletic Roster for NCAA, National Student Clearinghouse and other external third parties.

Q: Can I update my preferred name at any time?

A: Yes! You can request to add a preferred name at any time during the semester. Simply email the registrar’s email, registrar@una.edu from your UNA email requesting this. Please include your full legal name and L#, if known.

Q: May I use my preferred name on my Mane card?

A: No, unfortunately the mane card only uses the student’s legal name.

Q: Can I have my preferred name on my diploma?

A: Unfortunately, you cannot have your preferred name on your diploma. Only your legal name is allowed for the diploma.

Q: Can I change my email address to match my preferred name?

A: At this time, changes to the email address are not available.

Q: How do I get my legal name/gender changed with the university?

A: Certified legal court documents along with a new birth certificate reflecting the new gender are required for the legal name to be updated. Those documents should be submitted to the Office of the Registrar.

Q: Will my preferred name be listed on a student directory? 

A: No. UNA currently does not have an online student directory established at this time.

Q: How do I remove a preferred name?

A: A request should be submitted to the Registrar’s Office via email, registrar@una.edu requesting to remove the preferred name. The request must be sent from the student’s UNA email account.

Q: I am a former student and need to submit a legal name/gender change, how do I request this?

A: A written request along with a copy of the certified court order and a copy new birth certificate issued should be mailed to the following address:

Office of the Registrar

1 Harrison Plaza

119 Bibb Graves

Florence, AL 35632 registrar@una.edu

256-765-4316

Pronouns are used in every day speech and writing to take the place of people's names. We frequently use them without thinking about it. Using appropriate pronouns is a first step toward respecting people's gender identity and creating a more welcoming space for people of all genders.

Places where pronouns can be easily added include:email signature, business cards, and social media accounts. 

Canvas is now allowing folks to add their pronouns to their profile (including they/them/theirs)! Here's how: 

  1. Log in to Canvas.
  2. Select "Account" on the left-hand tool bar.
  3. Select the "Profile" option.
  4. Select "Edit Profile" in the top right corner.
  5. Find the "Pronouns" option.
  6. Select your pronouns.

Zoom does not currently have a feature to add pronouns to your profile, however, you can add them beside your name through these simple steps: 

  1. Log in to Zoom.
  2. Select “Settings" on the left-hand tool bar.
  3. Select "Edit" beside your name.
  4. Add your pronouns to the end of your last name.
  5. Click "Save Changes".