University of North Alabama Statement on Alcohol Use

A.        POSSESSION, USE, AND DISTRIBUTION OF ALCOHOLIC BEVERAGES AT UNIVERSITY-SPONSORED EVENTS**

The possession, distribution, or consumption of alcoholic beverages on the campus of the University of North Alabama or on properties owned by the University is prohibited except as provided in this statement.   Where such possession, use, and distribution are permitted, strict compliance with the laws of the State of Alabama is required.  Under no circumstances may any individual under the legal drinking age (minimum of 21 years of age) serve, consume, or possess alcohol on University properties.

No individual may serve or otherwise provide alcohol to persons under the legal drinking age.

The service and consumption of alcohol on University property at University-sponsored events is restricted to the President’s Home, Rogers Hall, and Coby Hall (at the discretion of the President) as well as designated areas in the following locations with prior written approval of the Vice President for Student Affairs (VPSA.) Asterisks (*) indicate areas in which alcohol, with prior written approval, may be possessed, distributed, and consumed:

  • (1) Guillot University Center*
  • (2) Flowers Hall*
  • (3) Rogers Hall*
  • (4) Coby Hall*
  • (5) The Mane Room*
  • (6) Norton Auditorium*
  • (7) In common areas for special events, if approved by the VPSA

A "University-sponsored function" shall be any event at any location, which is sponsored by an officer, employee, or agent of the University in his or her capacity as a representative of the University. University sponsored events include informal and formal events and functions hosted by the University pursuant to its mission and programs. Such events and functions include but are not limited to: graduation, convocation, receptions, alumni events, development functions, dedications, performances, intercollegiate athletic competitions, and award ceremonies. Functions organized by students or recognized student organizations shall not be deemed to be sponsored by the University within the meaning of Section A of this alcohol use statement.

Alcohol will not be served at any reception or other function sponsored by the University or taking place on University property where attendance is essentially open to the public and is not controlled by such means as individual invitation, registration, reservation, and/or a fee payment process.

At functions to be attended predominantly by alumni and friends of the University, and attendance is controlled by individual invitation, registration, reservation, or a fee payment process, alcoholic beverages may be served as provided in these guidelines.

All University-sponsored and University related events at which alcohol is to be served are subject to the guidelines outlined previously. In addition, the following guidelines apply:

  • (1) Only the University’s contracted food service vendor is permitted to serve alcoholic beverages at University-sponsored events.
  • (2) Sponsors are required to provide one or more alternative non-alcoholic beverage(s) available in sufficient quantity throughout the event.
  • (3) Wherever alcohol is present, food must also be available.
  • (4) The burden of proof for showing legal age is placed upon the person desiring
  • alcohol service.  It is the responsibility of the server, at the time that an alcoholic beverage is requested, to check the picture ID of everyone. If for any reason, proof of legal drinking age cannot be provided upon request, it is the responsibility of the server to deny the request.
  • (5) When alcoholic beverages are served, direct access to the alcohol must be limited to the person(s) designated as the server(s) provided by the vendor. Servers must not consume alcohol during the event.
  • (6) Public Safety officers may be required at certain events where alcohol is served due to the nature of the event, size of the expected crowd, or other factors that would pose a concern for the University.
  • (7) The promotion of University-sponsored events shall not advertise alcohol or sponsorship by alcohol marketers or vendors nor the amount and kind of alcohol to be served by words or pictures.
The previous statement on alcohol use at University-sponsored events is not intended to promote or advocate for the sale of alcoholic beverages.  However, should a situation arise where it may be appropriate to entertain the sale of alcoholic beverages at a University-sponsored event pursuant to its mission and programs, the request will be reviewed by the Executive Council and subject to final approval by the President of the University.

B.         STATEMENT AND REGULATIONS REGARDING ALCOHOLIC BEVERAGES AT RECOGNIZED STUDENT ORGANIZATION SOCIAL EVENTS***

While the University’s role is to assist students in developing satisfying lifestyles to equip them for a better quality of life, it cannot and should not stand in the place of a parent. University students, as citizens of the community, of the state, and of the nation, are, like any other adults, expected to be aware of and to abide by pertinent laws and university regulations. The University expects students to conduct themselves at all times as responsible adults and to realize that they may be subject to civil or criminal liability resulting from violation of alcohol and controlled substance laws. Such liability may exist independently of any disciplinary action taken by the University for violation of its regulations.

The following regulations regarding planned social functions held off campus or on the University of North Alabama campus, or on property controlled, owned, or operated by the University shall apply to all student organizations, whether social, academic, honorary, or otherwise, recognized by the University and all UNA Greek-letter social organizations, whether or not housed on university property:

(1)  Guest Lists

All social functions where alcoholic beverages shall be served or permitted to be consumed shall be by individual invitation only. Parties or other social functions where alcoholic beverages are served or permitted to be consumed cannot be open to non-members without a specific individual invitation. A typed guest list must be compiled prior to the event and be made available upon request by a university official. The guest list must be turned in to the Office of Student Life by noon on the next business day following the function. Open parties are prohibited.

(2)  Drinks and Beverages

a. The sale of alcoholic beverages is prohibited. This restriction applies to all of the various methods of charging for drinks, including charging admission to parties, selling drink tickets, asking for donations, charging for food or other items while providing drinks free, or otherwise obtaining payment or reimbursement of any kind for alcoholic beverages.

b. Alternative beverages such as soft drinks, nonalcoholic punches, and the like must be readily available at all times during parties or social functions at which alcoholic beverages are being consumed.

c. Ample quantities of snack foods, such as meats, brownies, cookies, cheeses, fruits, sandwiches, and raw vegetables or hors d’oeuvres must be readily available in several locations at all times during a party at which alcoholic beverages may be consumed.

d. Glass containers will be prohibited at all social events with alcohol.

e. No common source of alcohol should be provided, such as, but not limited to, hunch punch, keg, etc.

f. Hard liquor shall be prohibited from all “Bring Your Own Beverage” social events.

g. In the event that alcoholic beverages become present at a function that originated as a non-alcoholic function, it is the responsibility of the organization’s executive officers to see that all rules governing functions where alcoholic beverages are involved be enforced.

(3)   Public Safety

A University Public Safety officer shall be present at any campus function where alcohol is to be consumed. The Department of Public Safety will specify the hourly fee for the officer. Should a social function exceed 100 guests, a second officer may be required, at the discretion of the Director of Public Safety. It is the responsibility of the respective sponsoring organization to notify the Department of Public Safety of the planned function five business days prior to the actual function. Furthermore, Public Safety officers assigned to regulate and/or patrol campus functions will be briefed by Public Safety as to their specific roles and responsibilities during such functions.

(4)  Publicity

No publicity on or off campus concerning parties or social functions sponsored by a university-recognized organization shall include any reference, by words or pictures, to alcoholic beverages. Violation of this policy will result in an automatic fine of $150.

(5)  Risk Management Team

A group of not less than six (6) members of the organization will be responsible for monitoring the event. At least two members of the risk management team must be executive officers. At least two members of the risk management team must be 21 years of age. The individuals monitoring the event will not be allowed to consume any alcohol prior to or during the event. Their duties will include the following:

a. Checking identification of members and guests.

b. Distributing wristbands to the individuals of drinking age.

c. Coordinating the transportation of members and guests leaving the event intoxicated.

d. Wearing distinctive clothing, such as brightly colored shirts or hats, to identify themselves at all times.

e. Introducing themselves to the Public Safety officer(s), if the event is held on campus and requires Public Safety.

(6)   Registering the Event

To ensure that organizations implement appropriate risk management measures, any function sponsored by a student organization at which alcohol is served or permitted to be consumed must be registered on the Student Organization Activity Registration form with the Office of Student Life no later than 12 noon five (5) business days prior to the function.  Activities held on or off campus sponsored by a recognized university student organization must be concluded no later than 12 midnight, except on Friday and Saturday when events may go on until 3 a.m., and must have the approval of the person(s) in charge of the facility where the function is to be held. On-campus activities will be limited to six hours. No event is permitted without the knowledge and approval of the faculty/staff advisor of the sponsoring organization.

Each organization assumes full responsibility for the activities and behavior of all persons in attendance at its events. If situations should arise that prove damaging or embarrassing to person(s) in attendance, to the organization itself, or to the University, disciplinary procedures against the organization will be instituted by the appropriate judicial board or by the appropriate administrative officers of the University.

(7)  Sponsorship

Organizations shall not sponsor or co-sponsor any function with any beverage distributor or brewing company or lend the organization’s name to any such activity at which alcoholic beverages are available, with or without charge or donation. This restriction applies to all activities, including, but not limited to, functions conducted for the benefit of charities and like causes.

C.        ADMINISTRATION AND ENFORCEMENT OF THE ALCOHOL POLICY

The Vice President for Student Affairs is the responsible University official for the administration and enforcement of the alcohol policy. Changes and revisions shall be coordinated by the Vice President for Student Affairs in consultation with the legal counsel of the University subject to final approval of the President of the University.

Any outside group wishing to sponsor an event on University property independent of student, faculty, alumni, or administrative sponsorship shall come within the purview of the University Vice President for Student Affairs Office and permission may be given at his/her discretion.

Persons, organizations, or groups in possession of alcoholic beverages in violation of this policy, or in violation of the laws of the State of Alabama, will be referred to the appropriate administrative disciplinary mechanism.  The University maintains the right to forward possible violations of any federal, state, and local laws to appropriate law enforcement agencies.

** This statement draws significantly upon the University of South Alabama Alcohol Policy and Penn State University’s Alcohol Policy AD18 and does hereby give full attribution and recognition of this contribution.

*** This statement has been previously approved by the President and the Board of Trustees of the University of North Alabama and is part of the Student Code of Conduct.

Adopted 2-8-12